Viewing all day events with multiple calendars selected in schedule view

Hi @Megill, Matthew@Waterboards 

Welcome to Microsoft Q&A forum.  

Thank you for reaching out about all-day events not appearing in Schedule View when marked as “Available.” I understand how important it is to see these details when managing multiple calendars. 

Currently, Schedule View is designed to show time that impacts availability (Busy, Tentative, Out of Office). All-day events marked as “Free” are intentionally hidden to reduce clutter. There isn’t a built-in option to change this behavior. 

There are a few workarounds you can use: 

1/ Change “Show As” to Busy/Tentative 

• Open the event  
• Under the Options group, choose Show As with a dropdown. 
•  Set Show As to Busy, Tentative, or Out of Office → Save. 
• This ensures the event appears in Schedule View. 

2/ Use overlay mode in Day/Week view 

• Under View tab > Switch to Day, Work Week, or Week view  
• Select multiple calendars → click Overlay under the View tab. 
• This displays all-day events (including “Free”) across calendars.   

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